Role Summary

Since 1995, PSC has developed an outstanding reputation as world-class consultants to the electricity industry, delivering deep insights and cutting-edge solutions. We are a team of professionals working from offices in North America, Asia Pacific, and Europe to help clients deliver complex projects and safely evolve in a rapidly changing industry.

The Project and Office Coordinator is responsible for project administration and the coordination of facilities and services for our growing North America team. This role will play a critical part in keeping our business running smoothly by providing administrative support, aiding our organizational growth and increasing client needs.

Key
Accountabilities

Project Support:

  • Provide project support to North American based employees, as well as international employees, as required.
  • Process project application forms, create and maintain tracking spreadsheets, monitor budgets, order materials, and various internal and client reporting.
  • Coordinate project financials (budget tracking, reporting, coding, invoicing and procurement).
  • Prepare and send invoices to clients per PSC requirements and in compliance with contractual requirements and obligations.
  • Maintain SharePoint and office filing / archival system for project documentation, ensuring compliance with PSC’s quality systems and business documentation standards.
  • Ensure project documentation is kept at a high standard, is correctly identified and recorded, proofread, consistently formatted, tracked and filed.
  • Assist with project closeout.
  • Develop and maintain tools for tracking such as transmittal logs and a contract database.
  • Support project managers by coordinating project/customer meetings, attending and providing notes as needed.

Office Support:

  • General office duties, reception and associated tasks, including for remote offices.
  • Maintain office stationery and kitchen supplies to ensure an adequate stock.
  • Keep common office areas, including meeting rooms and kitchen facilities, neat and tidy.
  • Mail collection, banking, printing, binding, shipping, etc.
  • Organize and prepare for events and meetings (set up and break down of equipment, handouts and presentation documentation, refreshments, etc.)
  • Facilitate communication with employees, executive, and key business stakeholders.
  • Perform other duties as assigned.

Qualifications

  • Bachelor’s degree in Business or a related field.
  • Minimum of two (2) years of experience in project administration, project management, business or finance.
  • Proficiency with the Microsoft Office Suite, specifically Excel.
  • Exposure to business systems for project management, timesheeting, and customer relationship management systems; OpenAir and NetSuite preferred.
  • Familiarity with Adobe Acrobat Professional and SharePoint.

Attributes
and Skills

  • Ability to deal effectively with ambiguity and change, while driving for results and balancing multiple priorities.
  • Strong and proactive interpersonal, collaboration and communication skills, with strict adherence to confidentiality in all aspects of this role.
  • Self-managing, independent problem solver, high attention to detail.

Opportunity
Benefits

  • Competitive salary and benefits package!
  • Opportunity to join a very solid and growing global organization!
  • Join a highly collaborative worldwide team of professionals!
  • Be a part of a team that drives the industry forward!
  • Become part of a team that values people, giving them the opportunity to develop their career direction!